By Charles E. Cuzzetto
Whereas supplying extra monies and academic possibilities for college students, pupil task cash may also create accounting and regulate nightmares for college company directors. This e-book is helping university enterprise officers identify techniques for monitoring and controlling pupil job cash on the university and district degrees. The publication additionally offers an evaluate framework for college students, task sponsors, or administrative employees who're acting inner audits. pattern types and worksheets in each bankruptcy make this sensible textual content a real 'how-to' advisor.
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Extra resources for Student Activity Funds: Procedures & Controls
Example text
Receipt documents (manual or cash register) should be used wherever possible. The receipt documents should be numbered and all numbers traced. The name of the school or district should be reflected. Receipts that are printed for the school and bound in quantities of 25 to 100 make for ease in tracking and distributing. The document should record the source of funds (name of individual and activity, especially if multiple activities are occurring simultaneously) and differentiate checks from cash.
Canceled checks, if received, should be retained with the bank statement. The bank statements should be reconciled, or approved, by someone other than the person preparing the checks. All errors or differences with the bank should be reported and investigated immediately. ) to use credit cards in lieu of cash or checks. The use of credit cards require agreements with banks and are transmitted (deposited) electronically or with a deposit slip similar to cash and checks. Banks usually require some administration fee for processing credit card sales and establish rules for their use.
The money is usually small denomination currency or coin, with a few checks, is handled numerous times, and comes from several sources at the same time. For example, the bookkeeper may be receiving money from the following, all at the same time: sale of ASB cards, sale of parking stickers, sale of yearbooks, sale of candy for the band fund raiser, sale of calendars for the German club fund raiser, admission fees to the junior class dance, sales at the student store, ticket sales from the volleyball game, ticket sales from the wrestling match, sale of entertainment books from the sophomore class, and sale of jewelry for the chess club fund raiser.