By Ted Nicholas
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Sample text
Forms 307 through 312 should be on business letterhead stationery. Form 307 is a friendly note designed to make your customer come forward. At this point, you can assume that you may be able to work out an arrangement that will not injure the business relationship that you have with your customer. Forms 308 and 309 are follow-up notices that should be used if you have not received a response to Form 307. Form 309 should be sent by certified mail with a return receipt requested. If the customer's response to any of these form letters is to suggest installment payments of the outstanding balance on his or her account, Form 310 should be used to memorialize any agreement that you may have worked out with the customer.
As a practical matter, they cannot address specific federal laws that can affect the employment relationship. For example, despite the existence of a valid contract, your company still must satisfy many state and federal laws bearing on the employment relationship. For instance, an employee who is covered by minimum wage laws cannot waive his or her right to that minimum wage, even if an otherwise valid contract provides for a lower pay scale. Similarly, an employment contract cannot waive an employee's right to be free of discriminatory treatment on the job.
In this form, the customer admits that he or she owes you money. If used early in the collection process, the customer may be willing to sign it to stay in your good graces. If it eventually becomes necessary to sue, the customer's admission of the debt in Form 313 can prevent him or her from challenging the legitimacy of your claim. Page 35 Payment Forms Form 314 should be used to acknowledge cash payment from a customer. Form 315 notifies your customer that a check he or she gave you was not honored by the bank.